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T-C Public Library October meeting minutes
The regularly scheduled October meeting of the Tri-City Public Library District was called to order with Pledge of Allegiance at 7:03 p.m. on Oct. 17. Present were
President Leanne Haage, Trustee Loretta Parrish, Secretary Laura Pickrell, Trustee Jeri Marxman, Trustee Dana Edwards, Trustee John Coss and Head Librarian Chet
Brandt. Treasurer Paula Garrison was absent.
Recognition of Visitors/Public Presentations: Mandie Beedie, IMRF representative, presented and answered questions about a proposal of membership into the
Illinois Municipal Retirement Fund as a benefit to full-time library employees.
Approval of Minutes: The board approved the September 19, 2011 board minutes. All Ayes.
Treasurer’s Report/Reading of the Bills: The board approved the monthly bills as read. All Ayes (6-0 vote).
Fundraising Committee Report: Discussion of setting up date in February with the Blue Moon for a Blues Night fundraiser. Jeri Marxman discussed having a Spring
Gala and will check on dates and talk with Masonic Lodge in Mechanicsburg.
Personnel Committee Report: Committee will look into IMRF benefits and discuss at next meeting. There is a need to look into reviewing vacation/sick policy and
hiring a sub librarian for head librarian’s vacation time.
Steering Committee: Library needs survey will be sent out in October.
Head Librarian’s Report: Chet reported on circulation totals and talked about the reading for Lifetime program. He has contacted English teachers at the school and
is hoping to encourage more students to sign up. The Summer Reading Program theme has been announced, “Reading is so Delicious.” He would like to get started on
planning and hopes to get volunteers to help with the program. A Facebook page has been set up for the library and a website tracker has been placed on our website to
track usage. The Per Capita/Equalization Grant Proposal was turned into to the State Library.
Old Business: Discussion of Construction grant workshop that is coming up in November. The village hall lease has been renewed for another year. Restricted
building fund was discussed and Dana will look into the details.
New Business: Looking into hiring a consultant for support and development of a building plan for the library. Citizen’s Audit will be conducted on past records.
Jeri Marxman moved to create a resolution to vote on IMRF membership at the November meeting. All Ayes.
Motion made to adjourn the meeting at 9:25 p.m. All Ayes.
The regularly scheduled October meeting of the Tri-City Public Library District was called to order with Pledge of Allegiance at 7:03 p.m. on Oct. 17. Present were
President Leanne Haage, Trustee Loretta Parrish, Secretary Laura Pickrell, Trustee Jeri Marxman, Trustee Dana Edwards, Trustee John Coss and Head Librarian Chet
Brandt. Treasurer Paula Garrison was absent.
Recognition of Visitors/Public Presentations: Mandie Beedie, IMRF representative, presented and answered questions about a proposal of membership into the
Illinois Municipal Retirement Fund as a benefit to full-time library employees.
Approval of Minutes: The board approved the September 19, 2011 board minutes. All Ayes.
Treasurer’s Report/Reading of the Bills: The board approved the monthly bills as read. All Ayes (6-0 vote).
Fundraising Committee Report: Discussion of setting up date in February with the Blue Moon for a Blues Night fundraiser. Jeri Marxman discussed having a Spring
Gala and will check on dates and talk with Masonic Lodge in Mechanicsburg.
Personnel Committee Report: Committee will look into IMRF benefits and discuss at next meeting. There is a need to look into reviewing vacation/sick policy and
hiring a sub librarian for head librarian’s vacation time.
Steering Committee: Library needs survey will be sent out in October.
Head Librarian’s Report: Chet reported on circulation totals and talked about the reading for Lifetime program. He has contacted English teachers at the school and
is hoping to encourage more students to sign up. The Summer Reading Program theme has been announced, “Reading is so Delicious.” He would like to get started on
planning and hopes to get volunteers to help with the program. A Facebook page has been set up for the library and a website tracker has been placed on our website to
track usage. The Per Capita/Equalization Grant Proposal was turned into to the State Library.
Old Business: Discussion of Construction grant workshop that is coming up in November. The village hall lease has been renewed for another year. Restricted
building fund was discussed and Dana will look into the details.
New Business: Looking into hiring a consultant for support and development of a building plan for the library. Citizen’s Audit will be conducted on past records.
Jeri Marxman moved to create a resolution to vote on IMRF membership at the November meeting. All Ayes.
Motion made to adjourn the meeting at 9:25 p.m. All Ayes.
Issue Date: Dec. 1, 2011
