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Dawson Village Board May meeting minutes
A Public Hearing regarding a CDAP grant for a design grant was opened at 6:30 p.m. Grant writer Bud Mason presented a map to the board. He explained the grant he is
applying for is in the amount of $43,420 with no matching funds from the village. The proposed extension will run lines down Clear Creek Road to Strawberry Lane and from
there to Bell Fountain Road where it will connect to existing lines.
Application will be made in May 2011, the award will probably be announced in January 2012. The application for a construction grant in 2013. Gary Kuntzman will
estimate future costs for the application. The village must have project readiness before applying … that is all rights-of-way, EPA approvals, etc.
No citizens appeared before the board to voice an objection, therefore the application for a grant will proceed as planned.
***
Mayor Bob Day convened the regularly scheduled May meeting of the Dawson Village Board and called for roll call at 7 p.m. Trustees present were Nancy Prytherch, Violet
Blose and John Reilly. Joan Davis was absent. Clarence Worley and Jami Sponsler were not present.
After roll call, the newly elected trustees, Jeremy Nunes, Patricia Petitt and Josh Nibbe, were sworn in and seated.
John Reilly made a motion to accept the minutes, with a second by Nancy Prytherch. MC
John Reilly made a motion to approve the bills, with a second by Nancy Prytherch. MC
Gary Kuntzman discussed the application for a design grant with DCEO. We applied for the same grant last year and barely met the annual income criteria. A change in
the project plans may make a difference in the criteria we must meet.
He will apply for a construction grant, with a 25 percent cost to the village. The grant goes up to $350,000. There are two grant writers for the State of Illinois. The EPA and
AARA have low interest loans at 1.25 percent that do not require the village to meet income criteria. Leaking aerators at the water plant need to be replaced and controls in the
towers need to be replaced, as well as some piping in the plant itself. The brine tank that holds salt to treat the water, needs a new top. The estimated cost of items needing
replaced or repaired is $525,000.
Attorney Scott told the board they needed to pass ordinance 2011-VOD-001 to authorize borrowing funds from Public Water Supply. The Water Department still has an
outstanding 1980 bond for $158,000.
Nancy Prytherch made the motion to approve borrowing funds from Public Water Supply, with a second by John Reilly. MC
A notice of intent to borrow funds pursuant to Ordinance No. 2011-VOD-001 will be posted at the village office. Petitions will be made available to persons wishing to
contest the loan, which is for the purpose of paying the cost of certain improvement to the public water supply system of the Village of Dawson. Petitions require 32 qualified
voters signatures to put a referendum on the ballot on March 20, 2012.
Dave Schaab, representing Waste Management, appeared before the board to address the village contract renewal. The contract will expire on June 1, 2011. The current
rate is $15.85 plus $1 for a small cart for recycling which would be $16.85. He would like to have a fuel compensation with a floor of 2 percent and a cap of 4 percent.
He also proposed a four-year contract with a flat rate of $17.75. The rate of increase for a yearly contract would be 2 percent to 4 percent a year.
Jeremy Nunes asked if the village would be able to renegotiate for lower fuel rates.
Dave Schaab said he could make it 3.25-4.25 percent; board approval would be required for an increase, but not for a decrease.
Attorney Steve Scott asked if the fuel rate is included in the new rate.
Dave Schaab said it was not that will stay the same for this year. Next year would be the first request for a fuel increase, if applicable. The request could only be made on
the annual anniversary date of the contract.
Mayor Bob Day told the board he felt $17.75 for a four-year contract is a pretty good deal. The fuel rates could not change until June 2012.
Dave Schaab also told the board that Waste Management has the capability of contacting each of the customers by telephone to relay messages for the village. The
message would be sent electronically within six hours time. Messages could be boil orders or other important messages for the citizens.
He said Waste Management would supply the village with sharps containers for disposition of needles used for medications. There is no charge for the sharps
containers.
Charles Abbott asked what benefit there would be to the village for recycling. He noted that Waste Management received money for the recyclable items.
Dave Schaab said that one year ago the bottom fell out of recycling and it took seven months to come back. There is no way to predict what the prices will be for recycling.
The new recycling bins will take glass-cans-plastics-paper-cardboard-junk mail-newspaper and none of it needs to be bagged. Waste Management will empty recycle bins
every other week. A calendar of collection dates will be provided to all customers.
Nancy Prytherch made a motion to make a 4-year contract with Waste Management for a locked-in flat rate of $17.75 a fuel increase rate of a minimum of 3.25 percent
and a cap of 4.25 percent, with a second by Pat Petitt. Voting is as follows: Jeremy Nunes: No, Pat Petitt: Yes. John Reilly: Yes, Josh Nibbe: Yes and Nancy Prytherch: Yes. MC
Jeremy Nunes said he would like to address the projected work on the alley between Ross and Fleck Streets. He is aware of the plan to put concrete posts at the corners of
Darren Thurman’s garage and asked if it would be a better idea to put concrete posts at the ends of the alley and let the adjacent property owners use the land as their own.
Or, could the village just give that land to the property owners.
Mayor Day said the surveyor’s stakes are already in the ground marking the middle of the alley. He said he is considering not putting a post at the corners of Mr. Thurman’
s garage. There will be no need for posts if the alley is only dug out and rocked four feet on each side of the surveyor stakes, making an eight-foot wide alley.
Attorney Scott told the board if posts were installed at the ends of the alley, no village vehicles could get down the alley. The village could deed the property to the adjacent
owners, if the Village determined to abandon the property.
Mayor Bob Day announced a short break at this time.
Attorney Steve Scott told the board Alice Gibson had been served notice of demolition, but lien holders had to be notified as well.
Clerk Pat Curry asked who the lien holders were on the Gibson property.
Attorney Scott told the board the liens may just be old liens that had not been signed off yet. He also said Mark Patton had not been served yet, since he had not been
located again. The lien holders on his property will also be notified.
Mr. Scott presented a copy of the Tentative Budget 2011-VOD-002 to each board member. He explained that the tentative budget should be approved at the May meeting
so the budget could be approved in July. Discussion of each line item in the budget followed.
John Reilly made a motion to approve Tentative Budget 2011-VOD-002, with a second by Josh Nibbe. MC
A notice for a public hearing to be held on July 5, 2011 at 6:30 p.m, will be posted at the village office and published in the Tri-City newspaper. Interested citizens are
encouraged to attend.
Copies of the tentative budget are available for public inspection at the village office.
Attorney Scott said the Levy Ordinance for Property Tax will be presented in August.
Charles Abbott said the village truck needs two new tires.
Jeremy Nunes made a motion to purchase two new tires for the truck, with a second by Josh Nibbe. MC
Superintendent Abbott also asked approval to purchase 32 new touch meters.
John Reilly made a motion to approve purchase of 32 new touch meters, with a second by Josh Nibbe. MC
Superintendent Abbott told the board if the river comes up to the point where sandbagging becomes necessary, the water department would have to buy sandbags at a
cost of 17 cents each. In the past, the sandbags were supplied by the state.
Mayor Bob Day presented the following items:
1. According to the 2010 Census, the village of Dawson has 509 residents.
2. The bid for a concrete flag pole border was submitted. The original estimate for 55 feet of decorative concrete border was $250. The length needed is actually 70 feet
at a cost of $455.
3. The Department of Public Health/ Animal Control submitted a new one-year contract for $418.96.
John Reilly made a motion to approve a one-year contract with Animal Control in the amount of $418.96, with a second by Josh Nibbe. MC
4. Allocation of Trustees to various commissions are as follows:
Joan Davis: Acting Mayor/Health, Safety & Drainage/ESDA
Nancy Prytherch: Parks; Water
Jeremy Nunes: Finance; Water
Pat Petitt: Health, Safety & Drainage/Finance
John Reilly: Streets & Alleys; ESDA
Josh Nibbe: Streets & Alleys; Parks
5. In the past, a trustee habitually did not attend regular meetings and therefore did not fulfill the duties of an elected trustee. If, at any time, a trustee feels that they cannot
fulfill the position they have been elected to, for any reason … whether it be illness or outside factors, they should write a letter of resignation. There is no shame in resigning,
if a person cannot continue to fulfill their obligation. A substitute trustee could be appointed to take their place.
With no further business to discuss, Mayor Day called for adjournment.
John Reilly made a motion for adjournment, with a second by Nancy Prytherch. MC
A Public Hearing regarding a CDAP grant for a design grant was opened at 6:30 p.m. Grant writer Bud Mason presented a map to the board. He explained the grant he is
applying for is in the amount of $43,420 with no matching funds from the village. The proposed extension will run lines down Clear Creek Road to Strawberry Lane and from
there to Bell Fountain Road where it will connect to existing lines.
Application will be made in May 2011, the award will probably be announced in January 2012. The application for a construction grant in 2013. Gary Kuntzman will
estimate future costs for the application. The village must have project readiness before applying … that is all rights-of-way, EPA approvals, etc.
No citizens appeared before the board to voice an objection, therefore the application for a grant will proceed as planned.
***
Mayor Bob Day convened the regularly scheduled May meeting of the Dawson Village Board and called for roll call at 7 p.m. Trustees present were Nancy Prytherch, Violet
Blose and John Reilly. Joan Davis was absent. Clarence Worley and Jami Sponsler were not present.
After roll call, the newly elected trustees, Jeremy Nunes, Patricia Petitt and Josh Nibbe, were sworn in and seated.
John Reilly made a motion to accept the minutes, with a second by Nancy Prytherch. MC
John Reilly made a motion to approve the bills, with a second by Nancy Prytherch. MC
Gary Kuntzman discussed the application for a design grant with DCEO. We applied for the same grant last year and barely met the annual income criteria. A change in
the project plans may make a difference in the criteria we must meet.
He will apply for a construction grant, with a 25 percent cost to the village. The grant goes up to $350,000. There are two grant writers for the State of Illinois. The EPA and
AARA have low interest loans at 1.25 percent that do not require the village to meet income criteria. Leaking aerators at the water plant need to be replaced and controls in the
towers need to be replaced, as well as some piping in the plant itself. The brine tank that holds salt to treat the water, needs a new top. The estimated cost of items needing
replaced or repaired is $525,000.
Attorney Scott told the board they needed to pass ordinance 2011-VOD-001 to authorize borrowing funds from Public Water Supply. The Water Department still has an
outstanding 1980 bond for $158,000.
Nancy Prytherch made the motion to approve borrowing funds from Public Water Supply, with a second by John Reilly. MC
A notice of intent to borrow funds pursuant to Ordinance No. 2011-VOD-001 will be posted at the village office. Petitions will be made available to persons wishing to
contest the loan, which is for the purpose of paying the cost of certain improvement to the public water supply system of the Village of Dawson. Petitions require 32 qualified
voters signatures to put a referendum on the ballot on March 20, 2012.
Dave Schaab, representing Waste Management, appeared before the board to address the village contract renewal. The contract will expire on June 1, 2011. The current
rate is $15.85 plus $1 for a small cart for recycling which would be $16.85. He would like to have a fuel compensation with a floor of 2 percent and a cap of 4 percent.
He also proposed a four-year contract with a flat rate of $17.75. The rate of increase for a yearly contract would be 2 percent to 4 percent a year.
Jeremy Nunes asked if the village would be able to renegotiate for lower fuel rates.
Dave Schaab said he could make it 3.25-4.25 percent; board approval would be required for an increase, but not for a decrease.
Attorney Steve Scott asked if the fuel rate is included in the new rate.
Dave Schaab said it was not that will stay the same for this year. Next year would be the first request for a fuel increase, if applicable. The request could only be made on
the annual anniversary date of the contract.
Mayor Bob Day told the board he felt $17.75 for a four-year contract is a pretty good deal. The fuel rates could not change until June 2012.
Dave Schaab also told the board that Waste Management has the capability of contacting each of the customers by telephone to relay messages for the village. The
message would be sent electronically within six hours time. Messages could be boil orders or other important messages for the citizens.
He said Waste Management would supply the village with sharps containers for disposition of needles used for medications. There is no charge for the sharps
containers.
Charles Abbott asked what benefit there would be to the village for recycling. He noted that Waste Management received money for the recyclable items.
Dave Schaab said that one year ago the bottom fell out of recycling and it took seven months to come back. There is no way to predict what the prices will be for recycling.
The new recycling bins will take glass-cans-plastics-paper-cardboard-junk mail-newspaper and none of it needs to be bagged. Waste Management will empty recycle bins
every other week. A calendar of collection dates will be provided to all customers.
Nancy Prytherch made a motion to make a 4-year contract with Waste Management for a locked-in flat rate of $17.75 a fuel increase rate of a minimum of 3.25 percent
and a cap of 4.25 percent, with a second by Pat Petitt. Voting is as follows: Jeremy Nunes: No, Pat Petitt: Yes. John Reilly: Yes, Josh Nibbe: Yes and Nancy Prytherch: Yes. MC
Jeremy Nunes said he would like to address the projected work on the alley between Ross and Fleck Streets. He is aware of the plan to put concrete posts at the corners of
Darren Thurman’s garage and asked if it would be a better idea to put concrete posts at the ends of the alley and let the adjacent property owners use the land as their own.
Or, could the village just give that land to the property owners.
Mayor Day said the surveyor’s stakes are already in the ground marking the middle of the alley. He said he is considering not putting a post at the corners of Mr. Thurman’
s garage. There will be no need for posts if the alley is only dug out and rocked four feet on each side of the surveyor stakes, making an eight-foot wide alley.
Attorney Scott told the board if posts were installed at the ends of the alley, no village vehicles could get down the alley. The village could deed the property to the adjacent
owners, if the Village determined to abandon the property.
Mayor Bob Day announced a short break at this time.
Attorney Steve Scott told the board Alice Gibson had been served notice of demolition, but lien holders had to be notified as well.
Clerk Pat Curry asked who the lien holders were on the Gibson property.
Attorney Scott told the board the liens may just be old liens that had not been signed off yet. He also said Mark Patton had not been served yet, since he had not been
located again. The lien holders on his property will also be notified.
Mr. Scott presented a copy of the Tentative Budget 2011-VOD-002 to each board member. He explained that the tentative budget should be approved at the May meeting
so the budget could be approved in July. Discussion of each line item in the budget followed.
John Reilly made a motion to approve Tentative Budget 2011-VOD-002, with a second by Josh Nibbe. MC
A notice for a public hearing to be held on July 5, 2011 at 6:30 p.m, will be posted at the village office and published in the Tri-City newspaper. Interested citizens are
encouraged to attend.
Copies of the tentative budget are available for public inspection at the village office.
Attorney Scott said the Levy Ordinance for Property Tax will be presented in August.
Charles Abbott said the village truck needs two new tires.
Jeremy Nunes made a motion to purchase two new tires for the truck, with a second by Josh Nibbe. MC
Superintendent Abbott also asked approval to purchase 32 new touch meters.
John Reilly made a motion to approve purchase of 32 new touch meters, with a second by Josh Nibbe. MC
Superintendent Abbott told the board if the river comes up to the point where sandbagging becomes necessary, the water department would have to buy sandbags at a
cost of 17 cents each. In the past, the sandbags were supplied by the state.
Mayor Bob Day presented the following items:
1. According to the 2010 Census, the village of Dawson has 509 residents.
2. The bid for a concrete flag pole border was submitted. The original estimate for 55 feet of decorative concrete border was $250. The length needed is actually 70 feet
at a cost of $455.
3. The Department of Public Health/ Animal Control submitted a new one-year contract for $418.96.
John Reilly made a motion to approve a one-year contract with Animal Control in the amount of $418.96, with a second by Josh Nibbe. MC
4. Allocation of Trustees to various commissions are as follows:
Joan Davis: Acting Mayor/Health, Safety & Drainage/ESDA
Nancy Prytherch: Parks; Water
Jeremy Nunes: Finance; Water
Pat Petitt: Health, Safety & Drainage/Finance
John Reilly: Streets & Alleys; ESDA
Josh Nibbe: Streets & Alleys; Parks
5. In the past, a trustee habitually did not attend regular meetings and therefore did not fulfill the duties of an elected trustee. If, at any time, a trustee feels that they cannot
fulfill the position they have been elected to, for any reason … whether it be illness or outside factors, they should write a letter of resignation. There is no shame in resigning,
if a person cannot continue to fulfill their obligation. A substitute trustee could be appointed to take their place.
With no further business to discuss, Mayor Day called for adjournment.
John Reilly made a motion for adjournment, with a second by Nancy Prytherch. MC
Issue Date: June 16, 2011
